Course Information

Introduction

This 35-day Project Coordination Executive Mini Master develops advanced knowledge and practical skills required to support successful project delivery through effective coordination, resource management and communication.

The program focuses on project fundamentals, resource control, coordination methods, scheduling, communication tools and reporting practices. Participants will learn how to support project teams, manage project information, coordinate activities, monitor progress and improve collaboration between stakeholders.

Through practical frameworks, project management tools, case studies and applied projects, participants will develop the ability to improve project coordination effectiveness and support successful project outcomes.

The final five days are dedicated to a thesis project, where participants apply the project coordination concepts and tools learned throughout the Mini Master to analyze a real organizational project challenge and develop a structured improvement plan.

Objectives

By the end of this Executive Mini Master, participants will be able to:

1. Understand project management fundamentals and apply coordination practices that support successful project delivery.

2. Apply resource control methods to monitor project requirements, availability and utilization.

3. Coordinate project activities, teams and stakeholders to improve collaboration and execution.

4. Develop and manage project schedules to support timely delivery and progress monitoring.

5. Apply communication tools and reporting methods to improve project visibility and decision-making.

6. Complete a practical thesis project that applies project coordination concepts, tools and frameworks to an organizational project challenge and presents an improvement plan.

Who Should Attend?

This Executive Mini Master is designed for:

1. Project coordinators and project support professionals responsible for assisting project delivery.

2. Project managers and team leaders seeking to strengthen coordination and control capabilities.

3. Engineers, technical professionals and administrators involved in project activities.

4. Operations and business professionals coordinating resources, tasks and stakeholders.

5. Professionals seeking to develop practical project coordination and management skills.

Training Method

• Pre-assessment
• Live group instruction
• Use of real-world examples, case studies and exercises
• Interactive participation and discussion
• Power point presentation, LCD and flip chart
• Group activities and tests
• Post-assessment
If Applicable:
• Each participant receives a 7” Tablet containing a copy of the presentation, slides and handouts

Program Support

This program is supported by:
* Interactive discussions
* Role-play
* Case studies and highlight the techniques available to the participants.

Daily Agenda

Daily Schedule (Monday to Friday)
- 09:00 AM – 10:30 AM Technical Session 1
- 10:30 AM – 12:00 PM Technical Session 2
- 12:00 PM – 01:00 PM Technical Session 3
- 01:00 PM – 02:00 PM Lunch Break (If Applicable)
- Participants are expected to engage in guided self-study, reading, or personal reflection on the day’s content. This contributes toward the CPD accreditation and deepens conceptual understanding.
- 02:00 PM – 04:00 PM Self-Study & Reflection

Please Note:
- All training sessions are conducted from Monday to Friday, following the standard working week observed in the United Kingdom and European Union. Saturday and Sunday are official weekends and are not counted as part of the course duration.
- Coffee and refreshments are available on a floating basis throughout the morning. Participants may help themselves at their convenience to ensure an uninterrupted learning experience Provided if applicable and subject to course delivery arrangements.
- Lunch Provided if applicable and subject to course delivery arrangements.

Part 2 / 7

Understanding Project Resources

- Exploring the role of resources in successful project delivery.
- Understanding people, equipment, materials and financial requirements.
- Identifying resource challenges that affect project performance.


Monitoring Resource Utilization

- Tracking resource availability and project requirements.
- Supporting efficient allocation of project resources.
- Identifying resource gaps and improvement opportunities.


Improving Resource Coordination

- Supporting resource planning and scheduling activities.
- Coordinating resource needs between project teams.
- Improving resource efficiency through effective control.

Part 3 / 7

Project Coordination Principles

- Exploring the role of coordination in achieving project objectives.
- Understanding relationships between tasks, teams and stakeholders.
- Identifying common coordination challenges in projects.


Managing Project Activities

- Coordinating tasks, responsibilities and project dependencies.
- Supporting communication between project participants.
- Improving workflow through structured coordination methods.


Stakeholder Coordination

- Understanding stakeholder expectations and communication needs.
- Supporting collaboration between internal and external parties.
- Managing coordination issues to maintain project progress.

Part 4 / 7

Understanding Project Scheduling

- Exploring the importance of schedules in project control and delivery.
- Understanding activities, dependencies, milestones and deadlines.
- Identifying factors that influence project timelines.


Managing Project Timelines

- Supporting the development and monitoring of project schedules.
- Tracking progress against planned activities.
- Identifying delays and supporting corrective actions.


Improving Schedule Performance

- Analyzing causes of schedule variations.
- Supporting recovery plans and timeline improvements.
- Improving coordination through effective scheduling practices.

Part 5 / 7

Understanding Project Communication

- Exploring the role of communication in successful project delivery.
- Understanding information flow between project stakeholders.
- Identifying communication challenges that affect project performance.


Using Project Communication Tools

- Applying tools to support collaboration and information sharing.
- Managing project documents, updates and communication records.
- Improving transparency through effective communication practices.


Building Effective Communication Practices

- Developing structured communication routines.
- Supporting clear and timely information exchange.
- Improving stakeholder engagement through better communication.

Part 6 / 7

Understanding Project Reporting

- Exploring the purpose of project reports in monitoring performance.
- Understanding key information required for effective reporting.
- Identifying reporting requirements for different stakeholders.


Developing Project Reports

- Preparing progress reports and project updates.
- Presenting project information clearly and accurately.
- Supporting decision-making through effective reporting.


Using Reports for Project Improvement

- Analyzing project information to identify issues and opportunities.
- Supporting corrective actions through reporting insights.
- Improving project control through regular performance reviews.

Part 7 / 7 Executive Mini Masters Thesis

Project Coordination Improvement Thesis

Day 31: Thesis Definition and Planning

- Identify an organizational project coordination challenge related to the topics covered during the Mini Master.
- Define the thesis problem statement, objectives and expected outcomes.
- Establish the scope, methodology and approach for the thesis project.


Day 32: Research and Project Coordination Analysis

- Collect relevant information about the selected project coordination challenge.
- Apply project basics, resource control, coordination, scheduling, communication tools and reporting frameworks learned during the program.
- Analyze current project coordination practices, gaps and improvement opportunities.


Day 33: Developing Project Coordination Solutions

- Develop recommendations to improve project coordination effectiveness.
- Create an implementation roadmap with actions and responsibilities.
- Define measures to evaluate project coordination improvement outcomes.


Day 34: Thesis Writing and Final Review

- Structure the thesis document using a professional format.
- Review analysis, recommendations and project coordination improvement approach.
- Prepare the executive summary and final presentation materials.


Day 35: Thesis Presentation and Evaluation

- Present the completed project coordination improvement thesis project.
- Receive feedback and evaluation on the proposed solutions.
- Finalize practical actions for applying project coordination improvements.